Abstract
Multitasking in remote meetings is common but cognitively demanding, especially when participants must monitor discussions for personally relevant content. Existing tools offer little support for managing attention in real time, focusing instead on post-meeting summarization. We propose agentic topic alerts: personalized, real-time notifications that help users refocus when relevant topics arise. Following a design science research approach, we conducted nine interviews to identify key issues and design requirements. Based on a framework for adaptive systems, we derived five initial design requirements and developed a prototypical system combining real-time transcripts with topic relevance detection using LLMs. Our work contributes to the design of artifacts that reduce attention switching and mental workload during remote meetings. It also advances research on agentic IS by demonstrating how AI-to-human delegation can support dynamic attention management in collaborative settings.
Recommended Citation
Krisam, Chiara; Osmanovic, Alen; Seitz, Julia; and Maedche, Alexander, "From FOMO to Focus: Designing Agentic Topic Alerts to Combat Multitasking in Remote Meetings" (2025). SIGHCI 2025 Proceedings. 11.
https://aisel.aisnet.org/sighci2025/11